ROC-06 — UPDATE DIRECTOR DETAILS
1. Overview
ROC-06 — Update Director Details This refers to the official update of a shareholder’s identification details—such as passport number, IC number, name, or other personal particulars—with the Registrar of Companies (ROC).
Such an update is required when a shareholder renews or changes their passport/IC, corrects personal information, or updates recorded details to ensure company records remain accurate, compliant, and up to date with statutory requirements.
2. Legal Requirement
Under the Companies Act (Cap. 39), a company must:
- Notify the Registrar of Companies of any updates to shareholder details
- Maintain accurate and current director records
- Ensure all shareholder records are supported by proper documentation and approvals
Failure to update director details may result in non-compliance or regulatory issues.
3. Scope of Services
We assist clients with the complete director update process, including:
- Preparation of Board Resolution approving the change
- Verification of identity documents
- Online submission via the ROCBN Portal
- Coordination with the Registrar of Companies
4. Director Update Process
Board Approval
Passing of Board Resolution approving the Update director details
Document Preparation
Preparation of Board Resolution
Online Submission
Submission via the ROCBN Portal → Update Director Details (ROC-06)
Registrar Review
Review of the submission by the Registrar
Approval
Confirmation of updated director details in the ROC system
5. Processing Timeline
- Processing time varies depending on documentation and ROC review
- Additional clarification may be requested by the Registrar
6. Documents Required
Mandatory
- Board Resolution approving the Update director details
- IC or Passport copy of the director
7. Frequently Asked Questions (FAQ)
Q1: What is ROC-06 used for?
It is used to update the Registrar of Companies on Update Director Details
Q2: Is a Board Resolution required?
Yes. A Board Resolution is mandatory.
Q3: Is submission completed online?
Yes. Filing is completed via the ROCBN Portal.
Q4: Will ROC issue a certificate for director changes?
No. Updates are reflected in ROC records; no separate certificate is issued.
Q5: Do banks need to be informed of director changes?
Yes. Banks and other authorities should be informed after approval.
Q6: Do internal company records need to be updated?
Yes. The Register of Directors must be updated.
Q7: What happens if director details are not updated?
Failure to update may result in non-compliance and regulatory issues.
8. Final Stage / Follow-up
- Confirm ROC approval and updated director details
- Update internal statutory registers (Register of Directors)
- Inform banks and other relevant authorities
- Retain records for compliance