1. Overview
ROC-07 — Update Shareholder Details
This refers to the official update of a shareholder’s identification details—such as passport number, IC number, name, or other personal particulars—with the Registrar of Companies (ROC).
Such an update is required when a shareholder renews or changes their passport/IC, corrects personal information, or updates recorded details to ensure company records remain accurate, compliant, and up to date with statutory requirements.
2. Legal Requirement
Under the Companies Act (Cap. 39), a company must:
- Maintain accurate and up-to-date shareholder records
- Notify the Registrar of Companies of any updates to shareholder details
- Ensure all shareholder records are supported by proper documentation and approvals
.3. Scope of Services
We assist clients throughout the complete shareholder update process, including:
- Updating shareholder identification details (Passport / IC)
- Online submission of updates via the ROCBN Portal
- Coordination and follow-up with the Registrar of Companies (ROCBN)
4. Shareholder Update Process
Documentation
Submission of updated identification documents (IC or Passport) for all relevant shareholders.
Submission
Upload the required documents through the ROCBN Portal → Update Shareholder Details (ROC-09).
Payment
Settlement of the applicable statutory update fees as prescribed by the Registrar of Companies.
Confirmation
Verification of the updated shareholder information upon successful processing in the ROC system.
5. Processing Timeline
Delays may occur if documentation is incomplete or requires clarification
6. Documents Required
IC or Passport copy of the shareholder
7. Frequently Asked Questions (FAQ)
Q1: What is ROC-09 used for?
It used to update shareholder details with the Registrar of Companies,
Q2: Is a Board Resolution required?
no
Q3 :Is submission done online?
Yes. Submission is completed via the ROCBN Portal.
Q4: Are statutory fees payable for shareholder updates?
Yes. Statutory update fees apply as prescribed by the Registrar.