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ROC-09 — ALLOTMENT OF SHARES

📘 ROC-09 — ALLOTMENT OF SHARES

Issuance of New Shares

1. Overview

ROC-17 — Allotment of Shares is used when a company issues new shares to existing or new shareholders. This process increases the company’s issued share capital and updates ownership records with the Registrar of Companies (ROC).

1. Overview

ROC-09 — Allotment of Shares is used when a company issues new shares to existing or new shareholders. This process increases the company’s issued share capital and updates ownership records with the Registrar of Companies (ROC).

2. Legal Requirement

Under the Companies Act (Cap. 39), a company must:

  • Obtain proper shareholder approval before issuing new shares
  • Maintain accurate shareholding and capital records
  • Notify the Registrar of Companies of any share allotment

 

3. Scope of Services

We assist clients with:

  • Review of proposed share allotment structure
  • Preparation of Special Resolution 
  • Preparation and review of return of allotment of share form
  • Online submission via ROCBN Portal
  • Follow-up with ROC until records are updated

4. Share Allotment Process

Allotment Planning

Confirm number of shares, allotment price, and shareholders

Approval

Passing of  Special Resolution for allotment

Documentation

Preparation of share applications and supporting records

Online Submission

Upload documents via ROCBN Portal → Allotment of Shares (ROC-09)

Registrar Update

ROC updates issued share capital and shareholding records

5. Processing Timeline

  • Processing time depends on document completeness and ROC review
  • Additional clarification or documents may be requested by ROC

6. Documents Required

Mandatory

  • Special Resolution approving allotment
  • return of allotment of share form 

Post-Allotment Records

  • Updated share certificate templates
  • Updated Register of Members / Share Register

7. Frequently Asked Questions (FAQ)

Q1: What is ROC-09 used for?
ROC-09 is used to notify ROC of new shares issued by the company.

Q2: Can shares be allotted to new shareholders?
Yes. Shares may be allotted to existing or new shareholders, subject to approval.

Q3: Is a Special Resolution always required?
yes

Q4: Does share allotment increase paid-up capital?
Yes. Issuing new shares increases the company’s issued and paid-up capital.

Q5: Is submission done online?
Yes. Filing is completed via the ROCBN Portal.

Q6: Will ROC issue a certificate after allotment?
No separate certificate is issued. Updates are reflected in the company extract

Q7: Can foreign shareholders receive allotted shares?
Yes, subject to compliance with ownership and regulatory requirements.

 

8. Final Stage / Follow-up

  • ROC updates issued share capital and shareholding
  • Issue company extract
  • Update Register of Members and statutory records
  • Inform banks or relevant authorities if required

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