📘 ROC-11 — LODGE GENERAL FORM OF APPLICATION TO THE REGISTRAR

General Applications to ROC

1. Overview

ROC-11 — Lodge General Form of Application is used to submit formal requests to the Registrar of Companies (ROC) that are not covered under specific ROC filing categories.

This filing is commonly used for clarifications, special approvals, exceptions, or regulatory matters requiring ROC’s review and written decision.

2. Legal Requirement

Under the Companies Act (Cap. 39):

• Any request outside standard ROC filings must be submitted through a General Application
• Applications must be supported by relevant documents or explanations
• The Registrar has discretion to approve, reject, or request additional information

Failure to submit requests via the correct channel may result in non-processing or delays.

3. Scope of Services

We assist clients with:

• Assessing whether a General Application is required
• Drafting and reviewing the General Application form
• Preparing clarification letters and resolutions
• Compiling and validating supporting documents
• Online submission via ROCBN Portal
• Follow-up and liaison with ROC officers
• Monitoring until approval or decision is issued

4. General Application Process

Initial Assessment

Review of the request to confirm applicability under General Application

Document Preparation

Preparation of General Application form and supporting documents

Online Submission

Submission via ROCBN Portal → General Application (ROC-03)

ROC Review

Application reviewed by ROC officer

Decision

ROC issues approval, rejection, or request for further information

5. Estimated Timeline

• No fixed timeline
• Processing depends on nature and complexity of the request
• Additional clarification may extend processing time

6. Documents Required

• Completed General Application form
• Supporting documents depending on the request
  (e.g. clarification letters, Board or Special Resolutions)

7. Frequently Asked Questions (FAQ)

Q1: What is ROC-11 used for?
ROC-11 is used to submit general or special requests not covered by other ROC filings.

Q2: When should a General Application be filed?
When no specific ROC form exists for the required request.

Q3: Are supporting documents mandatory?
Yes. Supporting documents are required to justify the request.

Q4: How is the application submitted?
Via the ROCBN Portal under General Application (ROC-03).

Q5: How does ROC respond to the application?
ROC officers usually respond via email.

Q6: Can ROC request additional documents?
Yes. ROC may request further clarification or documents.

Q7: Is approval guaranteed?
No. Approval depends on ROC’s assessment.

Q8: Is physical presence required?
No. The process can be completed remotely.

Q9: Is there a statutory filing fee?
Fees may apply depending on the nature of the request.

Q10: What is issued after approval?
An approval or decision letter from ROC.

8. Final Stage / Follow-up

• Monitor ROC officer’s email response
• Provide additional documents if requested
• Receive approval or decision letter
• Retain acknowledgment for company compliance records